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Module 5Running the business

Write job posts and handbook sections, make checklists for your team, plan your week, and research questions faster with AI's help.

Lesson 1 4 min

Write a job posting or employee handbook section

Get a clear, fair job post or handbook policy drafted from your notes in minutes.

  • 1Give AI the role, hours, pay range, real duties and who does well with you.
  • 2Ask for honest and specific, not buzzwords.
  • 3For a handbook section, describe how you actually handle the topic.
  • 4Your rules, its wording. Anything about pay, leave or discipline gets a professional review.
Common mistakes
  • Posting a job ad full of buzzwords that says nothing about the real work.
  • Pasting employee records into the chat to give it context.
  • Publishing policy wording on pay, leave or firing without an HR or legal review.
Lesson 2 3 min

Make checklists and step-by-step guides for your team

Turn what's in your head into clear checklists so the job gets done the same way every time.

  • 1Explain a task the way you'd tell a new hire, typing or talking it out.
  • 2Ask AI to turn it into a numbered checklist with short headings.
  • 3Ask it to flag any safety steps.
  • 4Share it, then ask your team what's missing.
Common mistakes
  • Skipping steps that feel obvious to you but aren't to a new hire.
  • Trusting a safety checklist without checking the manufacturer's instructions.
  • Writing it once and never updating it.
Lesson 3 3 min

Plan your week and prioritize your to-do list

Dump everything on your plate into the chat and get back a realistic plan for the week.

  • 1Type out everything on your mind: jobs, calls, bills, errands.
  • 2Add your fixed commitments and the hours you actually have.
  • 3Ask AI to sort it into do first, schedule, delegate and drop.
  • 4Treat the plan as a starting point you adjust.
Common mistakes
  • Leaving out fixed commitments, so the plan doesn't fit your real week.
  • Planning more hours than you have.
  • Following the plan even when you know something else is more urgent.
Lesson 4 4 min

Research a question in minutes instead of hours

Get a quick overview of an unfamiliar topic, then check the key points at the source.

  • 1AI gives you a fast overview and a list of the right questions to ask.
  • 2Ask it to explain simply and lay out the options with pros and cons.
  • 3If your tool shows sources, open the links and read them.
  • 4Confirm anything that matters with official sites, suppliers or professionals.
Common mistakes
  • Trusting a link or quote without opening it. AI can invent sources.
  • Making a permit, tax or licensing decision from the AI's answer alone.
  • Not mentioning your business size, so the options don't fit you.
Module challenge

AI draft or your call?

Seven tasks from a normal week. Sort each one: let AI draft it, or keep it your call?

1 of 7
A first draft of a job posting for a delivery driver
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When your business runs on what's in your head

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